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TERMS AND CONDITIONS^*

1. General Rules

1.1 These Terms of use regulate the provision of services provided by the Website //easydiplomacy.com (“Website” or “Platform” or “Portal”) by Easy Embassy S.r.l., with registered office in Via Donatello 79, Rome, VAT no. 11272541001, email: info@easydiplomacy.com. By using or accessing the Website, you accept these Terms.
1.2 Easy Diplomacy offers a series of functions and services for users and advertisers through its Website, which are described below and/or on the Website.
1.3 In the event of a dispute and/or discrepancy between these Terms and the information given on the Website, the terms provided herein shall prevail unless specified otherwise.

2. Services for all users

2.1 Some content, hereby including news items (“News”), can be accessed by any user who accesses the Website.
2.2 Certain content and services (including, but not limited to: notice boards, newsletter service, broadcast service) are only available to registered users (or “members”).

3. User Registration

3.1 Registration as a “user” can only be undertaken by individuals who work in the diplomatic sector and whose work can be benefitted by Easy Diplomacy services. For example, the following categories of professionals can register to the Website: Diplomatic Officials (Ambassador, Minister, Consulate, Secretary General, etc.); Consular Officials (Administrative, Commercial, Consular Affairs, etc.) and honorary officials; Military Experts; Cultural Experts; technical and administrative staff (officially appointed to the role by the respective Foreign Ministry); local employees(Secretary, Administrative Officer/Accountant, Culture/Politics Office, Press Office, Consular Office, Commercial Office, Military Office, Translators/Interpreters); Diplomats and administrative staff of the following offices: Ministry of Foreign Affairs, Vatican, Presidential Palace (Quirinale), Culture Institutes, Chamber of Commerce.
3.2 Registration is undertaken by providing some personal details to Easy Diplomacy through its Website (including, but not limited to: name, surname, mission or representation, office or role). This data will be processed in full compliance with the applicable personal data protection regulations, as set out in the information notice available on the Website.
3.3 The user authorises Easy Diplomacy to perform any required verifications to confirm his/her identity and connection to the diplomatic sector pursuant to paragraph 1 of this Article, given that said connection constitutes a fundamental requirement for registering as a registered user. The user accepts that such verification is usually conducted by Easy Diplomacy via telephone to the office indicated on the registration application.
3.4 The application to register on the Website is evaluated by Easy Diplomacy, which will activate the account if it feels that all the aforementioned requirements have been met, with particular reference to the provisions set out in paragraph 1 of this Article.
3.5 Upon registration and for the duration of effect of said registration, the user undertakes to:
a) not provide false or incorrect personal information to Easy Diplomacy
b) not create an account on behalf of another person without authorisation
c) not create more than one personal profile
d) not create another account without the authorisation of Easy Diplomacy if the original account is deactivated;
3.6 At any time, each registered user can request the immediate deletion of all data communicated to Easy Diplomacy. This deletion will usually be undertaken with two (2) working days and, in any case, within no more than fifteen (15) working days. The user will usually receive confirmation of successful deletion of the data via email.

4. Services for registered users only

4.1 Easy Diplomacy renders certain services which focus on the needs of persons working in the diplomatic sector available to registered users only. These services may be outlined in these Terms and/or on the Website.
4.2 For example, the following services are reserved for registered users only:
a) NEWSLETTER: the newsletter guarantees regular information on news items, new published content, cultural events and promotions, sales and marketing items. Registered users can choose whether or not to receive it. This is optional and does not affect his/her registration in any way.
b) BROADCAST, the new free WAPP information service combined with the mobile number of Easy Diplomacy
c) NOTICE BOARD: the notice board is reserved for Easy Diplomacy members who are registered to the portal and allows them to post their notices and read notices published by other Representations or by Easy Diplomacy staff, including, but not limited to: publication Curriculum Vitae; sale/purchase of vehicles with diplomatic number plates; cultural events organised by various Diplomatic and Consular Representations. Registered users have access to all notices published and can also publish one or more notices based on the following terms of use.
ACTIONS NOT PERMITTED ON THE NOTICE BOARD:
•	Sharing your account with other users or transferring it, even temporarily, to other persons. The user account is personal and must be used as such
•	Publishing political propaganda: the notice board cannot be used for advertising political parties or personalities
•	Posting sales promotions for third party companies
•	Entering messages containing electronic links of a business nature to ensure that notices do not become a window of propaganda for the business activities present on the internet
•	Posting ads about properties:  Easy Diplomacy offers a specific dedicated real estate service (in case of interest or for more information please contact the staff )
MODERATION AND RELEASE FROM LIABILITY:
There is a passive form of moderation active on this notice board: as a result, any notices written by users become immediately public and the content is not pre-emptively screened by the administration; however, for improved management of the notice board and notices, said administration can intervene and modify the content of a notice or delete it if it does not respect the rules set out in the regulations.
Authors of notices assume full liability for the content entered and made public on the notice board, along with all due consequences. The portal administration can intervene, upon notification, to make messages with content that is in breach of these regulations or the laws in force no longer visible.

5. Access to advertisers

5.1 Access as an “advertiser” can only be made by companies or professionals who intend to offer products and/or services to the diplomatic sector and who have sales agreements with Easy Diplomacy. The requisites for being considered an “advertiser” on Easy Diplomacy can vary based on the type of products and/or services of reference in the cases indicated in this Article and/or on the Website.
5.2 Registration is undertaken by providing some information to Easy Diplomacy (including, but not limited to: name/company name, name and surname of legal representative, registered office, VAT number, description of services offered). This data will be processed in full compliance with the applicable personal data protection regulations, as set out in the information notice available on the Website.
5.3 The advertiser authorises Easy Diplomacy to undertake the required verifications to confirm the professionalism and honourableness of the requests for advertising its products and/or services on the Portal. These verifications may involve, for example, inspections at the place of work (where applicable) and a request for company curricula which confirm the experience matured in the diplomatic sector and documentation attesting to the quality of the services offered.
5.4 The advertiser undertakes to:
a) not provide false or incorrect personal information to Easy Diplomacy
b) not create an account on behalf of another individual or company without authorisation
c) not create more than one personal or company profile

6. Authentication credentials

6.1. The User must conserve his or her authentication credentials with diligence and assumes all liability for said conservation. The User agrees to refrain from disclosing or communicating the aforementioned credentials to third parties.

7. Intellectual property of Easy Diplomacy

7.1. All the rights of the Website, including all its parts and content (hereby including, but not limited to: texts, images, audiovisual components, applets, scripts, software), are the exclusive property of Easy Diplomacy, unless expressly excluded in this regard. Any form of use of any part and/or component of the Website that has not been pre-emptively authorised by Easy Diplomacy is strictly prohibited.
7.2 The use of registered trademarks and/or trademarks used by Easy Diplomacy (including Easy Diplomacy and the Easy Diplomacy logo), and similar symbols which may cause confusion, is strictly prohibited without the prior written consent of Easy Diplomacy.

8. Intellectual property of users and advertisers

8.1 Each registered user and advertiser is the owner of all content, images and/or photos and information that they publish on Easy Diplomacy themselves (including, but not limited to, any notices/advertisements published), even if the online publication or entry is mediated and/or verified by Easy Diplomacy, and he or she assumes all liability for such content, images and/or photos and information.
8.2 With regard to the aforementioned content, images and information, each registered user or advertiser grants Easy Diplomacy a non-exclusive and transferable licence which can be granted as a sub-licence, free from royalties and valid worldwide, which allows the use of any content or information published on Easy Diplomacy or in connection with Easy Diplomacy (“Licence”). This Licence terminates when the user removes such content or information or in the cases set out in the paragraph below.
8.3. Each registered user and advertiser recognises the right of Easy Diplomacy to remove the content and information at any time.

9. Obligations and prohibitions

9.1 Each registered user must inform Easy Diplomacy, without delay, of his or her termination of work in the diplomatic sector pursuant to Article 3, paragraph 1, of these Terms: in fact, the user explicitly accepts that the status of “registered user” and all elements thereof (including, but not limited to: access to exclusive content, notice board, discounts), is only reserved to persons working in the diplomatic sector pursuant to Article 3, paragraph 1, of these Terms.
9.2 It is strictly prohibited to:
a) send sales communications that are unauthorised or outside the scope set out in these Terms and/or on the Website to other users on Easy Diplomacy.
b) copy, even partially, any content owned by Easy Diplomacy and/or other users and/or advertisers, and access Easy Diplomacy using automated instruments (such as bot collection, robots, spiders) without the authorisation of Easy Diplomacy.
c) denigrate, intimidate and/or bother other users
d) use Easy Diplomacy for unlawful, misleading, malicious or discriminatory purposes

10. Special regulations applicable to advertisers

10.1 Advertisers are responsible for their own offers of products and/or services and the way in which they use the Portal, within the limits established by Easy Diplomacy.
10.2 The advertisements, notices and any other content must be worded in a clear, fair and transparent manner, and must always provide the identification details of the advertiser, guaranteeing that registered users can contact said advertiser in a simple way and without formalities. The size, placement and relative elements of each notice, advertisement or any other related element are established by Easy Diplomacy, which will attempt, wherever possible, to respect and meet the needs of the various advertisers.
10.3 Each advertiser accepts that each advertisement, notice or any other content posted and/or submitted by them for publication will be pre-emptively evaluated by Easy Diplomacy. Failure to publish advertisements, notices or any other content cannot be considered a default of Easy Diplomacy and each advertiser accepts that they shall have nothing to claim of any nature from Easy Diplomacy in this regard.

11. Guarantee

11.1 Easy Diplomacy does not give any guarantees for the services provided and any aspect thereof. For example, the following elements are not guaranteed: uptimes on the Website; loss of data; publication of advertisements and/or content; failed storage and/or memorisation of data.
11.2 The advertisers warrant that, if processing of personal data is required, the user data will be processed with a guaranteed level of protection that is not inferior to the level guaranteed by Easy Diplomacy and always in full accordance with the applicable laws.
11.3 The advertisers warrant that they will undertake the activities advertised with the due professional diligence.

12. Modifications

12.1. Any modification to and/or waiver of these Terms must be made in writing by Easy Diplomacy.
12.2 These Terms can be modified at any time by Easy Diplomacy, as can all other conditions that regulate its relationship with users and advertisers. Modifications will take effect within twenty (20) days from publication on the Website, without prejudice to the possibility of terminating the agreement.

13. Privacy

13.1 User privacy is very important to Easy Diplomacy. We would invite users to read the privacy policy and use it to make their informed decisions.
13.2 Easy Diplomacy will not give advertisers any information or content of users without their prior consent.

14. Security

14.1. Easy Diplomacy undertakes to guarantee the security of its users and advertisers. To this end, it reserves all and every right of monitoring content, of any type, that registered users and/or advertisers request to be posted on the Website. This monitoring is undertaken based on the documentation submitted, via any means, to Easy Diplomacy.
14.2 Easy Diplomacy does not provide, nor can it provide, guarantees on the conduct of registered users and advertisers. If a registered user or an advertiser feels it has suffered damages in relation to services offered through the Website or if they come to know of conduct which is in breach of applicable laws and/or these Terms, they can inform Easy Diplomacy without delay so that the appropriate checks can be carried out and, if necessary, the appropriate measures can be taken by Easy Diplomacy, including, but not limited to, the suspension and/or removal of the account; it being understood that Easy Diplomacy is in no way obliged to monitor and/or provide surveillance and/or guarantees as a result of such notification.

15. Suspension of the account and publication of content

15.1 Easy Diplomacy reserves the right to suspend the user account and/or publication of one or more posted content elements in the event of a breach, even potential, of these Terms, of the information provided on the Website and/or of the applicable laws, without such action being considered a breach of this agreement.

16. Suspension of services

16.1 The Website and related services will usually be available 24/7, 365 days a year, except in the case of ordinary and extraordinary maintenance which may lead to a suspension of services. In any event, Easy Diplomacy shall not be liable for any damages and/or inconveniences caused by interruptions to the Website and/or services, as no guarantee is given for the continuity of the Website, nor shall it be liable for the integrity of data memorised or sent through the Easy Diplomacy system and/or through the online network.

17. Resolution and termination

17.1 Each party may withdraw from this agreement at any time without notice.
17.2 In the event of termination of the service (for any reason), the user account will be deactivated. All data will be deleted and will not be able to be recovered or viewed, with the exception of data which must be stored in virtue of explicit legal provisions and for the duration established therein.

18. Limitation of liability

18.1 Each user and each advertiser accepts that, if certain services are provided at a fee, the sums payable by Easy Diplomacy for its own wilful misconduct or gross negligence cannot exceed the sums paid by the user or advertiser.
18.2 Nothing shall be owed in cases of minor negligence or for services provided free of charge.
18.3 Users and advertisers are held directly and fully liable for their own conduct.

19. Other regulations

19.1 If a part of these Terms is found or proves to be null and/or unenforceable, the remaining part shall remain valid and effective. The impossibility of applying any part of these Terms does not constitute a waiver in any way.
19.2 Each user and advertiser cannot transfer any of his/her rights or obligations under these Terms without the prior consent of Easy Diplomacy.

20. Applicable law and competent jurisdiction

20.1 Relationships formed under this Agreement are regulated by Italian Law.
20.2 For any dispute which may arise as a result of the application or interpretation of this Agreement, the Court of Rome shall have full jurisdiction.

Privacy^*

Privacy Policy of www.easydiplomacy.com

This Application collects some Personal Data from its Users.

Owner and Data Controller

Easy Embassy S.r.l. – Via Donatello 79 - 00196 Roma, Italia

Owner contact email: info@easydiplomacy.com

Types of Data collected

Among the types of Personal Data that this Application collects, by itself or through third parties, there are: Cookies and Usage Data.

Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection.

Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using this Application.

Unless specified otherwise, all Data requested by this Application is mandatory and failure to provide this Data may make it impossible for this Application to provide its services. In cases where this Application specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service.

Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.

Any use of Cookies – or of other tracking tools – by this Application or by the owners of third-party services used by this Application serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy, if available.

Users are responsible for any third-party Personal Data obtained, published or shared through this Application and confirm that they have the third party's consent to provide the Data to the Owner.

Mode and place of processing the Data

Methods of processing

The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data.

The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of this Application (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.

Legal basis of processing

The Owner may process Personal Data relating to Users if one of the following applies:

Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law;
provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
processing is necessary for compliance with a legal obligation to which the Owner is subject;
processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;
processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.
In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

Place

The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located.

Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.

Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data.

If any such transfer takes place, Users can find out more by checking the relevant sections of this document or inquire with the Owner using the information provided in the contact section.

Retention time

Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.

Therefore:

Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.
Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.
The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.

Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

The purposes of processing

The Data concerning the User is collected to allow the Owner to provide its Services, as well as for the following purposes: Analytics and Displaying content from external platforms.

Users can find further detailed information about such purposes of processing and about the specific Personal Data used for each purpose in the respective sections of this document.

Detailed information on the processing of Personal Data

Personal Data is collected for the following purposes and using the following services:

Analytics
The services contained in this section enable the Owner to monitor and analyze web traffic and can be used to keep track of User behavior.

Google Analytics with anonymized IP (Google Inc.)

Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the Data collected to track and examine the use of this Application, to prepare reports on its activities and share them with other Google services.

Google may use the Data collected to contextualize and personalize the ads of its own advertising network.

This integration of Google Analytics anonymizes your IP address. It works by shortening Users' IP addresses within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the complete IP address be sent to a Google server and shortened within the US.

Personal Data collected: Cookies and Usage Data.

Place of processing: US – Privacy Policy – Opt Out.

The rights of Users

Users may exercise certain rights regarding their Data processed by the Owner.

In particular, Users have the right to do the following:

Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
Object to processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section below.
Access their Data. Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.
Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
Restrict the processing of their Data. Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it.
Have their Personal Data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Data from the Owner.
Receive their Data and have it transferred to another controller. Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User's consent, on a contract which the User is part of or on pre-contractual obligations thereof.
Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.
Details about the right to object to processing

Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.

Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.

How to exercise these rights

Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.

Cookie Policy

This Application uses Cookies. To learn more and for a detailed cookie notice, the User may consult the Cookie Policy.

Additional information about Data collection and processing

 

Legal action

The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of this Application or the related Services.

The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.

Additional information about User's Personal Data

In addition to the information contained in this privacy policy, this Application may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.

System logs and maintenance

For operation and maintenance purposes, this Application and any third-party services may collect files that record interaction with this Application (System logs) use other Personal Data (such as the IP Address) for this purpose.

Information not contained in this policy

More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.

How “Do Not Track” requests are handled

This Application does not support “Do Not Track” requests.

To determine whether any of the third-party services it uses honor the “Do Not Track” requests, please read their privacy policies.

Changes to this privacy policy

The Owner reserves the right to make changes to this privacy policy at any time by giving notice to its Users on this page and possibly within this Application and/or - as far as technically and legally feasible - sending a notice to Users via any contact information available to the Owner. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom.

Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.

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